Outlook show images as attachments

Outlook show images as attachments DEFAULT

How to insert/attach an image inline (in email body) in Outlook?

When copying an image from folder to an email in Outlook, the image will be automatically inserted as attachment in the Attachment Bar. But now I need to insert the image inline or in email body, any ideas? I get to solutions to fix it.


Insert images inline/in email body in in Outlook

If you need to insert images inline and display them normally, please get it done with below steps:

1. In your composing email, place the cursor where you will insert the image inline, and click Insert > Pictures.

2. In the Insert Picture dialog box, please open the folder containing the image you will insert inline, select the image, and click the Insert button. See screenshot:

3. Now the selected image is inserted inline and displayed as normal. See screenshot:

4. Please compose your email and sent it.

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Attach images as icons inline/in email body in Outlook

Sometimes, you would like to attach images in email body but not to display them. In this condition, you can attach images as icons in email body with below steps:

1. In the composing email, please click Insert > Attach File > Browse This PC (or Insert > Attach File).

2. Now in the Insert Picture dialog box, open the folder containing the images you will attach in email body, select these images, and click the Insert button. See screenshot:

3. Now the selected images are inserted as attachments in the Attachment Bar. Go ahead to click Format Text > Rich Text. See screenshot:

4. Now all attached images are moved from Attachment Bar to the email body and display as image icons (see screenshot below). Please compose your email and send it.


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Sours: https://www.extendoffice.com/documents/outlook/3810-outlook-insert-images-inline.html

It's easy to attach pictures, files, contacts, emails and many other items to your Outlook messages. Outlook keeps track of the documents you’ve recently worked on, whether they're stored on your computer or saved in OneDrive (cloud only). And no matter where they're stored, Outlook lets you quickly choose whether to send the document as a traditional attachment or upload it to OneDrive and share a link to the file. You can also set permissions on any file sent from OneDrive that allow message recipients to view and edit them, or share them with others.

To solve problems attaching files, see Solve problems with attachments.

What would you like to do?

Outlook keeps track of the files you have worked on recently and suggests them whenever you decide you want to attach a file to an email message. Some file types are blocked from being sent or received. See Blocked attachments in Outlook for the complete list.

  1. In a new message, a reply, or a forwarded message, select Attach File from the Message ribbon or the Insert ribbon.

  2. Select your file from one of the following locations:

    • Recent items
      The 12 most recent files you've worked on will be displayed here. These files may be on your computer, on OneDrive, SharePoint, or another online document library. Select a file to attach it to your email.

    • Browse Web Locations
      Locations include OneDriveSharePoint sites, or other locations such as a groups document library that you've accessed before. Select one of the locations to open a new window and then select your attachment.

    • Browse This PC
      Opens a File Explorer window where you can choose a file from your computer.

  3. If you selected a file on your local computer or group document library, a copy of the file is attached to the email. Selecting a OneDrive or SharePoint file, however, provides you with additional permission options and information. 

  4. Send a link or send a copy Sending a link to the OneDrive or SharePoint file keeps the size of your email message small. If you choose to send a copy of the file, the entire file is attached to the email, just like it would be if you selected a file on your computer. If you choose to send a link to the file, you can also set the permissions on your file.

  5. By default, if you're in a business environment, everyone within your organization can edit the linked file. To change these permissions, select the arrow at the right of the attachment name to display a drop-down menu with a variety of permission options.

    • Organization can Edit if you want anyone in your organization to be able to modify the file.

    • Organization can View, if you want anyone in your organization to be able to read, but not modify, the file.

    • Recipients can Edit if you want only the recipients of your email to be able to modify the file.

    • Recipients can View if you want only the recipients of your email to be able to read, but not modify, the file.

      Change Permission options include Recipients can edit and Recipients can view

  6. If Outlook detects that your recipients won't be able to view the file, for example if it's stored on a SharePoint site that's only accessible to you, you'll see a warning message directly under the file icon and name. Select Attach as copy to change the attachment from a linked file to a copy of the file.

    Note: If you attach a file as a copy, any changes your recipient makes won't be synchronized with the version of the file in OneDrive or on SharePoint.

When you attach a document that is saved on your computer and not in an online location, you also can choose to upload the document to your OneDrive before sending the email. Uploading the attachment makes collaboration easy. You can be sure that everyone is collaborating on the same (and most up-to-date) version of the file. You may also choose to upload to OneDrive if the file is too large to share as a traditional attachment.

  1. On the ribbon, click Attach File > Browse This PC, and choose the file you want to attach.

  2. In your email message, select the down arrow for the attachment.

  3. Choose Upload to OneDrive, and then choose the desired location for the file.

    Upload to OneDrive options include OneDrive and group document libraries

    Note: You might see choices such as the OneDrive location for your work account, the OneDrive location for your personal account, and document libraries for various groups you belong to.

  4. In your email message, select the down arrow for the attachment again.

  5. Choose Change Permissions, and then choose one of the following:

    • Organization can Edit if you want anyone in your organization to be able to modify the file.

    • Organization can View, if you want anyone in your organization to be able to read, but not modify, the file.

    • Recipients can Edit if you want only the recipients of your email to be able to modify the file.

    • Recipients can View if you want only the recipients of your email to be able to read, but not modify, the file.

    Change Permission options include Recipients can edit and Recipients can view

When sending pictures, you can either attach the picture to the email message or insert the picture in the message body. To insert a picture that displays in the body of an email message, use the following steps:

  1. Position your cursor where you want the image in your message.

  2. In the ribbon, select Insert > Pictures.

  3. Browse your computer or online file locations for the picture you want to insert. Select the picture, then select Insert.

  4. To resize the picture, drag the handles at one of the four corners toward the center of the image or away from the center.

  1. In a new message, select Attach Item.

  2. Choose one of the following:

    • Business Card
      Choose an electronic business card from your contacts list.

    • Calendar
      Choose Date Range, Details, and other options as appropriate.

    • Outlook Item
      Choose one or more email messages from any of your email folders.

  3. Select the item you want to attach, and then select Insert.

What would you like to do?

Outlook blocks some file types from being sent or received. See Blocked attachments in Outlook for the complete list.

  1. In a new message, select Attach File from the ribbon.

  2. Select the file you want to attach and then select Insert.

When sending pictures, you can either attach the picture to the email message or insert the picture in the message body. To insert a picture that displays in the body of an email message, use the following steps:

  1. Position your cursor where you want the image in your message.

  2. Select Insert > Pictures.

  3. Browse your computer or online file locations for the picture you want to insert. Select the picture, then select Insert.

  4. To resize the picture, drag the handles at one of the four corners toward the center of the image or away from the center.

  1. In a new message, select Attach Item.

  2. Choose one of the following:

    • Business Card
      Choose an electronic business card from your contacts list.

    • Calendar
      Choose Date Range, Details, and other options as appropriate.

    • Outlook Item
      Choose one or more email messages from any of your email folders.

  3. Select the item you want to attach, and then select Insert.

What would you like to do?

  1. Create a message, or for an existing message, click Reply, Reply All, or Forward.

  2. In the message window, on the Message tab, in the Include group, click Attach File.

    Attach File command on the ribbon

  3. Browse to and click the file that you want to attach, and then click Insert.

Note: When composing a message, you can also attach files by using the commands on the Insert tab in the Include group, or drag files from folders on your computer and drop them on the message window.

When sending pictures, you can either attach the picture to the email message or insert the picture in the message body. To insert a picture that displays in the body of an email message, use the following steps:

  1. Position your cursor where you want the image in your message.

  2. Select Insert > Pictures.

  3. Browse your computer or online file locations for the picture you want to insert. Select the picture, then select Insert.

  4. To resize the picture, drag the handles at one of the four corners toward the center of the image or away from the center.

You can attach Outlook items, such as other email messages, tasks, contacts, or calendar items to a message. This is the easiest way to forward multiple items or messages.

  1. Create a message, or for an existing message, click Reply, Reply All, or Forward.

  2. In the message window, on the Message tab, in the Include group, click Attach Item.

    Attach Item command on the ribbon

  3. Do one of the following:

    • Point to Business Card, and then click Other Business Cards. Click a contact, and then click OK. To select multiple contacts, press and hold Ctrl as you click each contact.

    • Click Calendar. Choose the calendar, date range, and detail to include. For Advanced options, click Show. Click OK to add the calendar to your message.

    • Click Outlook Item. Browse through your folder list to find the folder that contains the item that you want to attach. Under Items, click the item, and then click OK.

      Attach Outlook Item command on the ribbon

Note: When composing a message, you also can attach files by using the commands on the Insert tab in the Include group. Or move files from folders on your computer to the message window by using a drag-and-drop operation.

Important: Office 2007 is no longer supported. Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.

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What would you like to do?

  1. On the File menu, click New, and then click Mail Message.

  2. On the Message tab, in the Include group, click Attach File.

    Attach File

  3. In the Insert File dialog box, browse to and choose the file that you want to attach, and then click Insert.

    Unsafe attachment warning

More information

  • If you don't see the file that you want in the appropriate folder, make sure that All files (*.*) is selected in the Files of type box, and that Windows Explorer is configured to show file name extensions.

  • You also canattach file from the new message's Insert tab.

  • By default, Outlook blocks potentially unsafe attachments (including .bat, .exe, .vbs, and .js files) that might contain viruses. If you attach such a file to an e-mail message, you will be asked whether you want to send a potentially unsafe attachment. If you answer Yes, Outlook will send the attachment. If you answer No, you can then remove the potentially unsafe attachment.

  • You can attach multiple files simultaneously by selecting the files and dragging them from a folder on your computer to an open message in Outlook.

When sending pictures, you can either attach the picture to the email message or insert the picture in the message body. To insert a picture that displays in the body of an email message, use the following steps:

  1. Position your cursor where you want the image in your message.

  2. Select Insert > Pictures.

  3. Browse your computer or online file locations for the picture you want to insert. Select the picture, then select Insert.

  4. To resize the picture, drag the handles at one of the four corners toward the center of the image or away from the center.

  1. On the File menu, click New, and then click Mail Message.

  2. On the Message tab, in the Include group, click Attach Item.

    Image

  3. In the Look in list, click the folder that contains the item that you want to attach.

  4. Click the item that you want, and then click OK.

Note: You also can attach an item from the new message's Insert tab.

Where attachments appear in your message depends on the format in which you compose the message.

  • If the message format is HTML or plain text, attachments appear in the attachment box below the Subject line.

    Attachment line

  • If the message format is Rich Text, attachments appear in the body of the message. Even though the file appears to be embedded in the message, it is actually still a separate attachment.

    Attachment in message body

The format in which a message is composed is indicated in the title bar at the top of the message.

Message

Outlook does not impose any size limit on attachments. However, most e-mail server administrators and Internet service providers (ISPs) do set limits on the overall message size, which is the sum of all attachments plus the content of the message itself. Typically, premium-level services provide more e-mail file storage space and allow larger messages than standard-level services. For more information on the maximum allowed message size, contact your ISP or the e-mail server administrator in your organization.

If you're attaching a very large file, you should first compress the file by using a zip program. Outlook files that are saved in the default Open XML Formats with the following file extensions are automatically zipped: .docx, .dotx, .xlsx, .xltx, .pptx, .potx, and .ppsx.

If files that you attach are zipped when you do not expect them to be, check to see whether a .zip utility has been installed in Outlook as a COM add-in. You can disable this sort of add-in by doing the following:

  1. On the Tools menu, click Trust Center, and then click Add-ins.

  2. In the Manage list, click COM Add-Ins, and then click Go.

  3. In the COM Add-ins dialog box, clear the check box next to the add-in name, and then click OK.

  1. Why can't I attach a file? Outlook tells me the file is unsafe. Outlook blocks numerous file types that have the potential to spread computer viruses. To send a file that Outlook identifies as unsafe, zip the file first, then attach the zipped file. To zip a file, navigate to the folder on your computer or in the cloud that contains the file, right-click the file, and select Send to compressed (zipped) folder. You should then be able to send the zipped file. For more information, see Blocked attachments in Outlook.

  2. Why do my attachments show up in the message body and not below the subject line? Outlook allows you to send email messages in three formats: HTML, plain text, and rich text. If you use rich text format (RTF), any files you attach will show up in the message body. See Change your message format for instructions on how to switch your message format to HTML or plain text. You can check your message format by looking at the title bar of the message.

    You can send messages in rich text format
  3. The Insert > Pictures option is grayed out. If you can't select Pictures from the Insert tab on the ribbon, your message is probably in plain text format. Change your message format to HTML or rich text to insert pictures. You can check your message format by looking at the title bar of the message.

    You can send messages in plain text

Related Topics

Attach files to email messages and calendar events in Outlook.com or Outlook on the web

Sours: https://support.microsoft.com/en-us/office/attach-files-or-insert-pictures-in-outlook-email-messages-bdfafef5-792a-42b1-9a7b-84512d7de7fc
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What you need to know

Pictures in email don't always display. The reasons are varied and confusing, but I'll review the three most common causes of problems and what you need to do.

I often get pictures sent to me. Sometimes when I open the mail, I see the pictures automatically, other times instead of the picture all I see is something like pic123.jpg, and I have to click on each attachment separately to see them. This thing kind of comes and goes on its own. Can you please solve the mystery?

It is a bit of a mystery, involving a complex mix of email formats, email programs, and email security settings.

It may look like it comes and goes, but there’s method behind the apparent madness.

TL;DR:

Email formats (rich or plain), as well as choices made by the sender (to attach or place in-line), and security settings on your machine protecting you from spammers all impact where, how, or even if pictures in email are displayed.

Email format

Part of what determines how the email is displayed to you is the format the sender used when they wrote their email. Email can be formatted to display images in-line (in the body of the message) or as attachments.

HTML, or Rich Text formatted email, allow images to be embedded within the message body. There are different ways to do this. The image can be included within the email as a hidden attachment, or the image can be fetched from a website. In either case, the image appears within the body of the message.

HTML email also allow images to be included as regular attachments, without any relationship to the message body.

Plain text email, on the other hand, only allows for images as attachments.

If your sender chose HTML format (the default these days), it’s their choice as to whether to display the images in-line or include them as attachments.

Email programs

Some email programs try to be helpful.

When they receive an email with images as attachments, they automatically display the attachments after the message. This means you don’t have to open each attachment by hand; you just scroll down below the message, and there they are.

This can be confusing because you see the attachments as part of the message body — albeit at the end — when they are not. When you switch to a different email program that behaves differently, you may think it is broken. Neither approach is right or wrong; they’re simply different.

Yet another possibility is that some email programs display in-line images as “normal” attachments in addition to displaying them in the message body.

Remember I said one of the ways images can be shown in the message body is as hidden attachments referenced from within the body? Some email programs simply ignore the “hidden” part and do both: display the image in-line, and then also as attachments, to be listed like any other after the body.

Email security settings

Your email program’s security settings have a major role in determining how in-line images are displayed.

If those images were included as hidden attachments with the email, most email programs automatically show images in the body of an HTML message. No external reference is required; everything is in the message.

If, instead, the images are fetched from an external website, then most programs will not display them until you specifically indicate they should be. Even then, you’ll need to be connected to the internet in order to fetch the images. This fetching from a website can act as a flag to the sender that you’ve opened the email. If that email was spam, then the spammer knows the email they sent to was valid. The result? You get more spam.

Some programs allow you to indicate certain senders are “safe”, and images in email coming from those addresses can be displayed immediately. Other programs assume the same thing if a sender is in your contacts or address book.

Occasionally, security software outside of your email program can also prevent images from being displayed properly.

Three rules of thumb

You can’t control how your sender formats the email you’re getting, but there are some steps you can take to maximize the chances you’ll see images. Exactly how you do these, and perhaps even whether you need to, depends on what email program (and possibly what security software) you use.

  1. Understand how your email program handles images as attachments, and whether or not you should expect to see them below the body. If it’s important to you, see if there’s a setting to enable it. If not, and it’s very important to you, consider using a different mail program.
  2. Add the addresses of people you know and/or expect email from to your address book, your contacts, and/or your “safe senders” list.
  3. Make sure your security software doesn’t get in the way of your email program. For example, if your email program is blocking and allowing images from the right sets of senders, there’s no reason to have a firewall try to do the same thing.

Understanding how pictures are created and handled in email will make dealing with it all much less frustrating.

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Posted: January 8, 2021 in: Managing Email
Shortlink: https://askleo.com/2861
Tagged: email attachments, email privacy, rich text formatting, spam

Leo Who?

I'm Leo Notenboom and I've been playing with computers since I took a required programming class in 1976. I spent over 18 years as a software engineer at Microsoft, and "retired" in 2001. I started Ask Leo! in 2003 as a place to help you find answers and become more confident using all this amazing technology at our fingertips. More about Leo.

Sours: https://askleo.com/pictures-in-email/
How to Ensure Email Signature Images Display Correctly Not as Attachments

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View this article

https://www.msoutlook.info/question/500

Thank you

This works for me! Please make sure you change to HTML format for this to work even though it appears to be a RTF. Thanks so much!

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Sours: https://answers.microsoft.com/en-us/msoffice/forum/all/outlook-shows-embedded-images-as-attachment/baf2a35a-41a1-41b4-859b-98dbb5fb2ae4

As images attachments show outlook

How to copy or save all inline/embedded images from one email in Outlook?

Let’s say you received an email with multiple inline or embedded images in Outlook, and now you want to save them, any easy solutions? This article will introduce two trick ways to easily copy or save all inline images in bulk from an email to your hard dick folder easily.


Copy or save one inline/embedded image from one email in Outlook

Actually, you can copy or save one inline/embedded image from an email in Outlook to your hard disk with Outlook’s Save as Picture feature.

1. Go to the Mail view, open the mail folder containing the specified email with inline images, and then click the email to open it in the Reading Pane.

2. Right click the inline image you will save, and select Save as Picture from the right-clicking menu. See screenshot:

3. In the opening File Save dialog box, please open the destination folder you will save the inline image into, type a name for the inline image in the File name box, and click the Save button. See screenshot:

Up to now the specified inline image has been saved from the Outlook email to the destination folder.

Easily reply with attachments (copy all attachments to replying email automatically)

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Copy or save all inline/embedded images from one email in Outlook

It might be tedious and time-wasting to save multiple inline images with the Save as Picture feature. Is there any way to copy or save all inline/embedded images in bulk from one email in Outlook to hard disk? Yes, try below method:

1. Go to the Mail view, open the mail folder containing the specified email with inline images, and then select it in the mail list.

2. Please click File > Save As.

3. In the Save As dialog box, please do as follows (see screenshot below): (1) Open the destination folder you will save the inline images into; (2) Type a name as you need into the File name box; (3) Choose the HTML from the Save as type drop down list; (4) Click the Save button.

So far, you have saved all inline images in bulk in the specified email. See screenshot:

Note: All inline images are saved in the subfolder named as what you typed in Step 3 of destination folder.

4. Close the Message window.


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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Sours: https://www.extendoffice.com/documents/outlook/3811-outlook-copy-save-inline-embedded-images.html
How to Ensure Email Signature Images Display Correctly Not as Attachments

Rikter Corporation and Rikter Web Design

Author: Chris Lee, Senior Director, Information Technology

With the rise of smartphone email clients such as Apple Mail and similar, many email messages that you receive in Outlook will contain images – but they are not sent as attachments. Rather, they are embedded within the actual body of the email itself.

This is an annoyance for the many users of Microsoft Outlook (and similar email programs) who want to quickly access and save those images as file attachments.

Depending upon what version of Outlook that you have, there are two workarounds for this:

Outlook version 2010 or later

If you're using Outlook version 2010 or later, you can right-click the image and save the file directly like this:

Downloading Images As Attachments in Outlook

Problem solved and you can save the image directly to your hard drive.

Save the entire email as an HTML document

If you are using an earlier version of Outlook or another email program that does not easily allow you to access attachments, here's a great workaround:

  1. Select FILE, and then SAVE AS:

    Downloading Images As Attachments in Outlook
  2. Choose HTML for the message format:

    Downloading Images As Attachments in Outlook
  3. You will notice that you've saved one file and one folder to your hard drive. The file is the email itself (with an .htm) extension, and the folder is the name of the email. You want to open the folder.

    Downloading Images As Attachments in Outlook

  4. Voila! Inside the folder are all your images that were contained within in the email!

    Downloading Images As Attachments in Outlook
    There are other files in there also (mostly XML files) that make up the structure of the email itself.

    Check the images carefully, as sometimes you may get two different versions of the same image (as shown above). Everything else being equal, you should select the larger file size of the two photo files.

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Sours: http://rikter.com/articles/2012/9/embedded-images-in-outlook-email/

Now discussing:

How To Prevent Outlook From Automatically Embedding Images

If the images you place into a PoliteMail message are getting delivered as files attachments, or your emails (file size) are too large and are taking too long to send, Outlook may be automatically embedding all images.

When you paste images into an Outlook email, or use Outlook’s insert picture command, the image is actually embedded into the email as a file attachment. When sending to other Outlook users these will display as images and not show as attachments, however, when you send to other email programs such as Hotmail, Gmail or an iPhone, the images will show up as file attachments.

The PoliteMail > Add Image command will solve this issue, by placing the images into your email by HTML reference, instead of embedding them. These will be hosted on the PoliteMail Server, and will display for the recipient when the content of the message is downloaded (automatically, or when the user clicks the download pictures or show content bar at the top of the email).

Add-Image.png

If you have existing templates with embedded images, the way to remove them is to replace the images using the PoliteMail > Add Image command, then cut & paste the entire email into a new message, then resave it as a template.

If, despite using the PoliteMail > Add Image command, the images are still showing up as attachments, then Outlook may be set to always embed images.

This “always embed images” option was provided by Outlook as a setting in Outlook 2003 (Word editor), but is no longer accessible since the 2007 version. With this setting, Outlook will always send images as attachments (whether using PoliteMail or not).

First, check to make sure you have Embed Images turned off in the PoliteMail settings.  Go to PoliteMail > Account Settings >Preferences and make sure Embed Images with Message is UNCHECKED.

embed-images.png

If it has been turned on (checked), you’ll need to uncheck the box and then restart Outlook for it to take effect.

If this doesn’t work, try the following steps in the Windows registry:

1.Close Outlook
2.Go to the Windows Start menu, and type in Regedit
3.Follow/open the Mail folder using the folder path tree on the left
HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Options\Mail

NOTE: Use the 12.0 folder for Outlook 2007 and above 

4.If there is no Mail key within the Options folder, then you need to add the key:
Use Edit > New > Key and make one called Mail – this will give you the right folder to open
5.In the Mail folder, use Edit > New > DWORD (32-bit) Value
Type to add the following name exactly with initial caps as shown here: Send Pictures With Document
note the value will be 0x00000000 (0) which is what we want
6.Close Regedit
7.Restart Outlook

Now when you use PoliteMail > Add Image to your email message, the email will stay at a nice small text size, because the images will not be embedded into the email as attachments, but will remain as referenced images.

If you need to edit an existing template with embedded (attached) images, you may want to start from a new template, and copy and paste your content in. Or you may open the template, delete all the images, then re-save it as a template, then re-open it and add the graphic images back in.

How to Resize Images using Paint and Paint 3D

Image Sizing and Layout Issues

Images Not Scaling Within Templates

Images appearing with a red X or not downloading

Using PoliteMail's Add Image Feature

Using the PoliteMail Builder

Sours: https://support.politemail.com/hc/en-us/articles/360026314093-How-To-Prevent-Outlook-From-Automatically-Embedding-Images


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