Menu Bar. The Menu Bar at the top of the screen gives you access to different commands that are used for such tasks as opening and closing files, printing documents, formatting data, and other operations. Screen captures of the Menu Bar options and their functions are shown in Figures 1 through 9 in the Appendix of this training guide.
Toolbars.On the sample window in Figure 1 (above), immediately below the Menu Bar is a row of icon buttons called the toolbars. There are two toolbars that provides quick access to a number of the most commonly used Excel features. The first bar is the Standard Toolbar;the second is the Formatting Toolbar. By positioning the mouse pointer on a toolbar icon (without clicking), a yellow box will appear next to the icon with a brief description of that icons use.
|Notes: The example in Figure 1 shows the Standard and Formatting toolbars on separate rows for ease of viewing; however, on your screen you may see these toolbars on a single row. Whenever only a partial toolbar is displayed, you can click the double arrows at the end of the toolbar to see additional icon buttons. |
You can control how the Standard and Formatting toolbars are displayed using the Tools menu, as follows:
The Standard Toolbar is illustrated in Figure 2 (below). The buttons, from left to right are: New Worksheet, Open Worksheet, Save, Print, Print Preview, Spell Check, Cut, Copy, Paste, Format Paint, Undo, Redo, Insert Hyperlink, Web Toolbar, AutoSum, Function Wizard, Sort Ascending, Sort Descending, Chart Wizard, Mapping, Drawing, Zoom, and Help. Each of these features can also be initiated from one of the pull-down menus.
An awesome new feature available in Office 365 are Icons. You’ll find Excel Icons in the Insert tab of the ribbon in the Illustrations group:
There’s a gallery of icons available and they’re grouped into categories to make them easily searchable:
Update 1: You can use ALT Codes to enter 1000's of symbols too.
Download the Workbook
Working with Excel Icons
Simply select the Icons you want to insert by clicking on them which will check the box in the top left of the icon and then click ‘Insert’:
This downloads a scalable vector graphics (SVG) file.
Note: you must be connected to the internet for Icons to be available as they are downloaded each time you insert them. The downloaded icons are then stored in your workbook so you can go offline and they will remain intact.
Resize the icons using the pull handles which are available when the icon is selected, or adjust the height and width on the Format tab:
Tip: use the corner pull handles to retain the aspect ratio when resizing.
You can format the icon colour via the Graphics Tools: Format contextual tab which is available when the icon is selected:
You can also add an outline in a different colour:
You can’t colour separate parts of an icon, however if it has a cut out section then you can insert other shapes behind the icon and colour those shapes:
Some icons lend themselves to nice layering effects:
Tip: use the ‘Bring Forward’ and ‘Send Backward’ tools on the Graphics or Drawing Contextual tabs to arrange the order of the icon and shape:
Graphics Effects like shadows, reflections etc. are also available:
Use the Rotate menu to flip or change direction of an Icon:
Uses for Excel Icons
I’ll mostly be using icons for my blog posts, but other ideas that come to mind are:
- Use them as a button; assign a hyperlink or macro to them (right-click > Assign Macro):
- Use them to create info graphics
- Use them (sparingly) to add visual interest in your Excel workbooks and Dashboards
- Icons are also available in other Office programs like PowerPoint and Word
Filed Under: ExcelSours: https://www.myonlinetraininghub.com/excel-icons
Using the Standard Toolbar with an Excel Worksheet
Learn the basic standard toolbar icons in Excel using this tutorial. There is a self checking quiz following the tutorial.
Standard | Formatting | Drawing
The Standard toolbar
This entire toolbar could become a floating window by double-clicking on the control bar at the far left end of this toolbar. That gives the following window, which can be placed anywhere on the screen:
This toolbar can be restored to its original position by clicking in the gray bar at the top and dragging it back to the top of the screen. Push the top of the window up to the bottom of the menu bar.
|Function of commonly used buttons|
Creates a new blank document based on the default template
Opens or finds a file
Saves the active file with its current file name, location and file format
Prints the active file - for more print options go to the File menu and select Print
Print preview - Shows how the document will look when you print it.
Spelling, grammar and writing style checker
Cut - Removes the selection from the document and places it on the clipboard
Copy - Copies the selected item(s) to the clipboard
Paste - Places the content of the clipboard at the insertion point
Format painter - Copies the format from a selected object or text and applies to other objects or text
Undo - Reverses the last command, use pull-down menu to undo several steps
Redo - Reverses the action of the Undo button, use the pull-down menu to redo several steps
Auto Sum - Adds numbers automatically, and suggests the range of numbers to be added
Sort Ascending - Sorts selected items from the beginning of the alphabet, the lowest number or the earliest date
Sort Descending - Sorts selected items from the end of the alphabet, the highest number or the latest date
Chart Wizard - Guides you through the steps for creating an embedded chart (graph)
Displays or hides the Drawing toolbar
Zoom - Enlarge or reduce the display of the active document
Carefully review the function of each of the buttons above. When you think that you are familiar with each of the buttons take the short quiz below. (The Standard toolbar has been included as a reference)
This quiz is available without the table above
Standard | Formatting | Drawing
Go back to Using Microsoft Excel to Analyze Classroom Data
Icon Sets in Excel make it very easy to visualize values in a range of cells. Each icon represents a range of values.
To add an icon set, execute the following steps.
1. Select a range.
2. On the Home tab, in the Styles group, click Conditional Formatting.
3. Click Icon Sets and click a subtype.
Explanation: by default, for 3 icons, Excel calculates the 67th percent and 33th percent. 67th percent = min + 0.67 * (max-min) = 2 + 0.67 * (95-2) = 64.31. 33th percent = min + 0.33 * (max-min) = 2 + 0.33 * (95-2) = 32.69. A green arrow will show for values equal to or greater than 64.31. A yellow arrow will show for values less than 64.31 and equal to or greater than 32.69. A red arrow will show for values less than 32.69.
4. Change the values.
Result. Excel updates the icon set automatically. Read on to further customize this icon set.
5. Select the range A1:A10.
6. On the Home tab, in the Styles group, click Conditional Formatting, Manage Rules.
7. Click Edit rule.
Excel launches the Edit Formatting Rule dialog box. Here you can further customize your icon set (Icon Style, Reverse Icon Order, Show Icon Only, Icon, Value, Type, etc).
Note: to directly launch this dialog box for new rules, at step 3, click More Rules.
8. Select 3 symbols (Uncircled) from the Icon Style drop-down list. Select No Cell Icon from the second Icon drop-down list. Change the Types to Number and change the Values to 100 and 0. Select the greater than symbol (>) next to the value 0.
9. Click OK twice.
Icons and functions excel
List of Symbols in Excel and Usage
List of Symbols Available in Excel
Symbol Dialog Box
Usage of Symbols in Excel
Inserting Symbols in a Cell
Adding to a Number
Shortcut to Excel Symbols
Excel Symbols and Functions
Excel Symbols Cheat Sheet
Excel Symbols pdf
List of Symbols in Excel
Here is the list of useful symbols in Excel. You can quickly have a look and use the required symbol which suites your data. It is very important to note that you know the meaning of the symbol before inserting the symbol in Excel. There are verity of the symbols available in Excel, standard built-in symbols, Special Characters and Custom Fonts. You can browse all the available symbols including Webdings and Wingdings Fonts in the Excel using Symbol Dialog Box.
Excel Symbols Cheat Sheet
Click to View the Full Size Image.
Symbol Dialog Box
Excel is provided with an easy to use Dialog box to browse all the list of symbols available. We can open the Symbol Dialog Box to view, browse and insert the symbols in Excel.
Where is Symbol Command in Excel Ribbon
Symbol Command is available in Insert Ribbon Menu in The Excel. You can see the two commands in Symbols Ribbon Group, they are Equation and Symbol commands.
How to Open Symbol Dialog Box
Follow the below steps to Open Symbol Dialog Box in Excel. You open using Ribbon Command or using Excel Shortcut Keys.
Ribbon Command to Open Symbol Dialog Box:
- Go to Insert Tab in the Excel Ribbon Menu
- Click on the Symbol Command Control button in the Symbols group
- This will Launch the Symbol Dialog Box
Shortcut Key to Open Symbol Dialog Box:
You can press shortcut keys Alt+N+U to open the Symbol Dialog Box.
- Press the ALT Key and Letter N Key
- Then Press the Letter U Key to Open the Dialog Box
Using Symbols with Formulas
We use Excel Formulas in Excel Cell to produce new data based on other Cells in Excel. For example, we can calculate total sales based on Quantity and Price of a product. And we can show the result with a currency symbol. We can use CHAR function and concatenate to any expression of Excel Formula as show below.
Let us say, we have Quantity 25 in Cell A1 and Unit Price $45.80 in Cell B1. The following formula produces the total value in Cell C1.
C1=CHAR (36) &”(USD)” &A1*B1
This will display “$(USD) 1145” in Cell C1.
Function to Create List of Symbols in Excel
We can use CHAR function to create a list of function in Excel. We can pass an ASCII code as input parameter to the function. It will return the respective Symbol for the given code. We can pass any value from 0 to 255 in Excel Char Function to return the Special Character Symbols.
In this article, you are going to see some Excel formula symbols cheat sheet. This article will be helpful for learning about the process of inserting formulas in Excel. First of all, we are going to discuss some basic arithmetic operations of the mathematical operators. This might be helpful as most of us don’t know what the order of operations in Excel is.
The parts of Formulas will be discussed and you will also get to know about the reference and ranging of different cells in Excel.
Order and Precedence of Operators in Excel
Excel uses many symbols for mathematical operations. These mathematical operations follow some precedence. Depending upon the precedence the order of calculation is evaluated. In the below picture some operators are given along with the precedence.
Look into the below table for a better understanding of the mathematical operations along with the results and operators.
Let`s work on an example to check the order of the mathematical operations. In cell J15 we wrote =E7:F8 F8:G9*50%/53. Here the range E7: F8 selects the blue region and F8: G9 selects the red region. There is a space that we used in between the two ranges, according to the table this Space operator is used for the intersection. So, after applying the intersection between the two ranges we will get 106.
After the Range and Intersection, the operation is done the formula will calculate the Percentage. The percentage of 50 is 0.5. After that, the Multiplication and Division operations will be performed and we will get the result 1 at the end of the calculation.
Look into the below pictures where you will get more examples with the calculation process.
Click to see the picture in Larger View
Basic of Excel Formulas
The formula is used to provide the expression/value of a cell. The formulas are written with an equal sign in a cell. In Excel, you can use the arithmetic sign or the built-in functions to evaluate the cell’s value. Excel Functions are the built-in formulas that are used for specific purposes. Whenever functions are used as formulas, there are arguments that are nested in between the parenthesis of functions.
Manually Entering Arithmetic Symbols as Formulas
As we discussed before arithmetic signs can be used as formulas in Excel. Let`s look into an example where we will multiply two numbers. Here we will be using “*” sign for multiplying the two numbers. The numbers are located in cell A1 and in cell A2. For performing this multiplication type =A1*A2 in cell A3.
After writing the formula press on Enter and you will get the below result.
Manually Entering Functions as Formulas
Without the functions of Excel, you cannot imagine the zest of Excel. It is kind of impossible to work without functions in Excel. There are about 400+ functions that are placed as built-in in Excel. With the upgrading of Excel`s software version, the number of functions is also growing up. To write functions as formulas first you need to assign the equal (=) sign before the function in a cell. The inputs of the functions are known as the arguments which are placed in between the parenthesis of the functions. Here we will be working on a simple SUM calculation to make yourself understand how to write the functions as formulas in Excel.
In the above picture, we calculate the sum of some numbers. The Function that is used for this calculation is SUM. In between the SUM function we gave the range of the numbers of which we want to know the sum. This range in between the Parenthesis is known as the argument. It is nothing but the input of a function. After typing the formula press on Enter to get the below result.
Using the Insert Function Button Option
You can use the insert button command of Excel to write formulas in a cell. In this way, you can get an idea about the functions and arguments you are using. Let`s say we want to perform the same calculation. Instead of writing the whole formula click on the cell in which you want your formula to be placed and then click on to Insert Function option under the Formulas tab. In the Insert Function dialogue box select Math & Trig and under the Select a function drop-down menu select SUM and press OK.
After Selecting the SUM option, you will see it will ask for arguments to be entered. Select the range in the functions argument dialogue box.
If you want to use any other formulas you can simply select the Insert Function option under the Formulas tab and in the Insert Function dialogue box select the category that you want to use. Here we will be using a different function which is the UPPER function.
Select a cell where you want to apply the tour formula. Here, in this case, we select A5. In the Insert Function dialogue box select Text and under the Select a function drop-down menu select UPPER and press OK.
In the Function Arguments dialogue box write A3 beside the Text option and press OK.
You will get to see the below result after that.
Narrowing the Search option Using the Function Library
You can use the Function Library to use the proper functions as formulas. Under the Formulas tab, you will get to see the Function Library where you can select different categories like Text, Financial, Date& Time, etc.
Using the AutoSum Option
The AutoSum option under the Function Library lets you performing simple calculations like sum, average, count, max, min, etc. automatically for an entire column and row. Just after the end of the column select the function that you want to use the AutoSum option. You will see it selects the range automatically.
Copying and Pasting a Formula
You can easily copy a formula and paste it into different cells whenever you require them. It`s better to use the paste special option while pasting a formula. To do it, just copy the formulated cell and paste it where you want it to. In our case, we want to copy the same formula to a different column. First copy the formula.
Now use the paste option where you want to paste the formula. There are a lot of paste options. You can use the normal paste option, formula, and formatting to copy the formula.
After pasting the formula, you will see that the copied formula automatically detects what to do. Like at the end of column B you wanted the formula to sum up the total column B. It automatically does that. That`s the magic of pasting a formula.
Dragging the Fill Handle
Most of the time when you use a formula in Excel, you use it for the entire row/column. The dragging of the fill handle option lets you copy this formula for the entire row and column. To do that, select the formulated cell which you want to drag. Let’s say we are calculating the area where the height and width are given in cells A2 and B2. The formula for calculating the Area is, =A2*B2. Now place this formula in cell C2 and press enter. If you select this cell C2 again you will see a green-colored box surrounds it, this box is known as the fill handle. Now drag this fill handle box downwards to paste the formula for the entire column.
After dragging the fill handle, you will see the below result.
Double Clicking the Fill Handle
Instead of dragging the fill handle, you can double-click the fill handle option to do the same thing. Excel will automatically detect the last cell you want your formula to be copied and stop copying the formula after getting a cell with value/text in a column/row.
Using the Fill Option from Home Tab
You can use the Fill option from the tab to copy your specified formula either in a row or column. Under the Home Tab, select the Fill option in the Editing box. You will get to see a lot of options. To use that you need to select the cells along with the formulated cell and select the direction after clicking the Fill option from the top. In our case, we are interested to use the formula for a column so we choose the down direction.
Editing a formula
Suppose you made a mistake while writing your formula. You don’t need to rewrite the formula again. Just move on to the formulated cell where you placed your formula and use backspace, delete or insert new things to edit it.
Let’s look into the below example where we had to calculate the same from the range A1: B5. We mystically gave the range A1: A5.
Now, to edit that move on to the formulated cell and double click it to edit the formula. Instead of A5 write down B5 and press on to the Enter button to get the result.
You can also use the Formula bar to edit your formulas.
Referencing Cells in Excel
You can use the “$” sign to refer cells, rows, and columns in Excel. The below table shows what are the meanings while using “$” with rows and columns.
|=B1||Relative reference of cell B1|
|=$B1||Column absolute, Row relative|
|=B$1||Row absolute. Column relative|
|=$B$1||Absolute reference of cell B1|
Ranging cells in Excel
To create a range in a formula, you can either write down the range manually or select the cells which will be taken as a range. Suppose, in a formula you want to know the average of some numbers located in a column of an Excel worksheet. The numbers are located from A1 to A8. You can use the formula =AVERAGE(A1: A8) for this calculation. Here A1: A8 is the range in which you are going to apply your formula. You can write it manually in the formula bar or you can select the cells by selecting them together. Look at the below picture for getting a clear idea.
Download the Working File
Knowing the process of inserting formulas in Excel is important. You can manually insert formula for every cell but while working on a number of columns and rows, you need to know the tricks of inserting formula in a wide range of rows and columns.
Hope you will like this article. Happy Excelling.
- Vrbo richmond va
- Atlanta car upholstery repair
- Specialized s works epic 2017
- Youtube lisa or lena
- Requirements manager jobs
- Easy graffiti letters
- Buffalo county nebraska jobs
- Corbin hayabusa seat
- Embroidery library projects
- Nopixel gta
- Cold evidence crossword clue
Excel XP: Identifying Basic Parts of the Excel Window
Lesson 1: Identifying Basic Parts of the Excel Window
Microsoft Excel XP is a spreadsheet application in the Microsoft Office suite. A spreadsheet is an accounting program for the computer. Spreadsheets are primarily used to work with numbers and text. Spreadsheets can help organize information, such as alphabetizing a list of names or ordering records, and calculate and analyze information using mathematical formulas.
By the end of this lesson, you should be able to:
- Identify the parts of the Excel window
- Understand the differences between a workbook and a worksheet
- Understand a cell and its importance to Excel
- Move around a workbook
The Excel window
Many items you see on the Excel XP screen are standard in most other Microsoft software programs like Word, PowerPoint, and previous versions of Excel, while some elements are specific to Excel XP.
Also called a spreadsheet, the workbook is a unique file created by Excel XP.
The title bar displays both the name of the application and the name of the spreadsheet.
The menu bar displays all of the menus available for use in Excel XP. The contents of any menu can be displayed by left-clicking the menu name.
Some commands in the menus have pictures or icons associated with them. These pictures may also appear as shortcuts in the toolbar.
Each Excel spreadsheet contains 256 columns. Each column is named by a letter or combination of letters.
Each spreadsheet contains 65,536 rows. Each row is named by a number.
This shows the address of the current selection or active cell.
The formula bar isplays information entered—or being entered as you type—in the current or active cell. The contents of a cell can also be edited in the formula bar.
A cell is an intersection of a column and row. Each cell has a unique cell address. In the picture above, the cell address of the selected cell is B3. The heavy border around the selected cell is called the cell pointer.
Navigation buttons and sheet tabs
Navigation buttons allow you to move to another worksheet in an Excel workbook. They are used to display the first, previous, next, and last worksheets in the workbook.
Sheet tabs separate a workbook into specific worksheets. A workbook defaults to three worksheets. A workbook must contain at least one worksheet.
Workbooks and worksheets
A workbook automatically shows in the workspace when you open Microsoft Excel XP. Each workbook contains three worksheets. A worksheet is a grid of cells consisting of 65,536 rows by 256 columns. Spreadsheet information—text, numbers, or mathematical formulas—is entered into different cells.
Column headings are referenced by alphabetic characters in the gray boxes that run across the Excel screen, beginning with column A and ending with column IV.
Rows are referenced by numbers that appear on the left and then run down the Excel screen. The first row is named row 1, while the last row is named 65536.
- A workbook is made up of three worksheets.
- The worksheets are labeled Sheet1, Sheet2, and Sheet3.
- Each Excel worksheet is made up of columns and rows.
- In order to access a worksheet, click the tab that says Sheet#.
An Excel worksheet is made up of columns and rows. Where these columns and rows intersect, they form little boxes called cells. The active cell—or the cell that can be acted upon—reveals a dark border. All other cells reveal a light gray border. Each cell has a name. Its name is comprised of two parts: the column letter and the row number.
In the following picture, the cell C3—formed by the intersection of column C and row 3—contains the dark border. It is the active cell.
- Each cell has a unique cell address composed of a cell's column and row.
- The active cell is the cell that receives the data or command you give it.
- A darkened border, called the cell pointer, identifies it.
Moving around the worksheet
You can move around the spreadsheet in several ways.
To move the cell pointer:
- To activate any cell, point to a cell with the mouse and click.
- To move the pointer one cell to the left, right, up, or down, use the keyboard arrow keys.
To scroll through the worksheet:
The vertical scroll bar located along the right edge of the screen is used to move up or down the spreadsheet. The horizontal scroll bar located at the bottom of the screen is used to move left or right across the spreadsheet.
The PageUp and PageDown keys on the keyboard are used to move the cursor up or down one screen at a time. Other keys that move the active cell are Home, which moves to the first column on the current row, and Ctrl+Home, which moves the cursor to the top-left corner of the spreadsheet, or cell A1.
To move between worksheets:
As mentioned, each workbook defaults to three worksheets. These worksheets are represented by tabs—named Sheet1, Sheet2 and Sheet3—that appear at the bottom of the Excel window.
To move from one worksheet to another:
- Click the sheet tab—Sheet1, Sheet2 or Sheet 3—you want to display.
- Display the contents of every menu in the menu bar, and note the icons associated with specific menu choices. Try to find the pictures or shortcuts on the Standard toolbar.
- Click each of the three worksheet tabs—Sheet1, Sheet2 and Sheet3—to become familiar moving from sheet to sheet in the workbook.
- Use the Page Up (PgUp) and Page Down (PgDn) keys to get used to scrolling in a worksheet.
- Use the horizontal and vertical scrollbars to practice scrolling up, down, left, and right in the worksheet.