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How to Make a Venn Diagram in Excel

How to Make a Venn Diagram in Excel

Using SmartArt Shapes

Step 1: Open SmartArt Graphic Window

Go to the Insert tab of a new worksheet, click the SmartArt button on the Illustrations group to open the SmartArt Graphic window.

smartart graphic window

Step 2: Insert a Venn Diagram

Under the Relationship category, choose Basic Venn and click OK. Then the Venn diagram is added on the sheet.

Click on the arrow icon next to the diagram to open the Text pane. You can paste or type the text or numbers on the Text pane.

To add text or numbers on the crossed sections, draw text boxes onto the circles.

add text

Step 3: Add Circles to Venn Diagram

To add more circles to the Venn diagram, click to select the whole diagram at first, then you can try the following 2 ways:

add circle
  1. Go to the Design tab of SmartArt Tools, click Add Shape button on the Create Graphic
  2. On the Text pane, select a bullet, press Enter to add a new one and a blank circle will be added on the diagram.
insert stacked bar graph

Similarly, these circles can be deleted by clicking on the shape or its corresponding bullet and pressing Delete.

Step 4: Style Your Venn Diagram

To style the Venn diagram in Excel, there are many different formatting tools:

  1. Go to the Design and Format tab Of SmartArt Tools where you can change diagram layouts, colors, styles, etc.
  2. Right-click on the circle, select Format Shape on the context menu, and then you can change the fill style, fill color or another option.
  3. format shape
  4. The right-clicking menu also provides other quick options, like Change Shape, Add Shape, or Reset Shape.

Using Regular Shapes

If you have no access to SmartArt Graphics, you can manually create a Venn diagram by drawing circles.

Like adding SmartArt graphics, click the Shape button under the Insert tab, and pick the shape of Oval from the shape gallery. Then you can draw a lot of circles on the sheet.

shape gallery

Do remember that you need to increase the fill transparency of each circle in the Format Shape pane, otherwise, the overlapping sections of circles will be invisible.

manually add circles

How to Make a Venn Diagram in EdrawMax

Excel is a very powerful tool in processing data, however, it still has many limitations on drawing diagrams. Here, EdrawMax is comparably suitable for drawing and creating various professional-looking diagrams, including Venn diagrams.

Step 1: Pick Venn Diagram Templates

When you want to add a Venn diagram in your presentation, using a stunning and unique template will be of great help.

Open (EdrawMax Online), find Venn Diagram in the Basic Diagram menu, and you’ll see plenty of Venn diagram templates in the template gallery.

edrawmax venn template

Step 2: Use a Venn Template

Pick one of the Venn diagram templates that you want to use, click on its thumbnail and the template will be opened on a new webpage. Then you can add text or numbers on the template directly.

edrawmax open template

Step 3: Add Shapes Manually

To add shapes manually in EdrawMax, click on the Symbol Library icon edrawmax symbol library icon to open Library dialog box, then tick Venn Chart under the Diagram category and click OK.

The shapes and symbols of Venn diagrams will show up on the Library pane. All shapes and symbols on the Library pane can be directly dragged and dropped on the drawing page.

edrawmax add venn shapes

Step 4: Customize Your Venn Diagram

To customize your Venn diagram in EdrawMax, there are also many different choices:

  1. Change shape styles and colors on the Fill/Line/Shadow
  2. Change background colors on the Page Setup
  3. Change diagram themes on the Theme
right side pane

Step 5: Present Your Venn Diagram

Click the Play button on the upper right corner of the main interface, and the Venn diagram will be displayed on the full-screen mode, just like that you are making a presentation.

upper right button

How to Save an Edraw Diagram as an Excel File

In the end, when you finish making your Venn diagram in EdrawMax, you will find that EdrawMax supports users to save and export the document in multiple places and in different file formats.

Go to the File tab, click Save As and then you can choose to save your diagram in Edraw personal cloud, Google Drive or Dropbox. Thus, you are able to access the documents from anywhere.

Click on Export and you can choose to export the document in the format of MS Excel. Besides, all MS Office files exported from EdrawMax can be opened and edited in the corresponding programs, which will be more convenient for you to share your creations and designs with others.

edrawmax export excel

Try EdrawMax for Free

Related Articles

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How to Make a Venn Diagram in Excel

Add Titles

To add titles, simply enter the text into the menu that appears after choosing your Venn diagram template. You can then format your titles just like normal text, changing the font, size, color, and much more.

Add Titles to Circles

Add Circles to Venn diagram

Adding circles to your diagram is useful if you want to compare more variables. This can be done very easily by following these steps:

  • Click into the diagram

  • In the design tab, click “Add Shape”

Add Shapes

Circles can be deleted by clicking on the shape, and pressing the Delete key. We went ahead and deleted the third circle, and added the titles “Mammals” and “Animals that Live in Water” to our two circles.

Two Circles with Titles

Style Your Venn Diagram

To style your circles, right-click on one of them and select Format Shape. Then, change the color in the menu that will appear on the right of the window—we switched the second circle to orange for our example.

Format Color of Circles

Add Content to Circles

Now that you have formatted your Venn diagram how you want, you’re ready to add content to the circles. Follow these steps to add text to your Venn diagram:

  • To include additional text in your diagram, you’ll need to draw text boxes onto the circles.

  • After drawing the text boxes, fill in these boxes with the lists that you already made (see step #2 at the beginning of this tutorial).

  • In this example, we’ve put “Mammals” on one side, and “Animals that Live in Water” on the other. Animals that are both mammals, and water animals occupy the middle, overlapping area of the diagram.

Middle Section Filled In
  • Complete the diagram by adding all of your text to the appropriate circles.
Completed Venn Diagram

If you decide to change the style of your diagram, just return to the Design tab to add circles or modify the structure. Be careful, though; the text you’ve added will not automatically snap to shapes and you may end up with an odd-looking diagram.

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Creating Venn Diagrams with Excel Data

Stuart wonders if there is a way to create Venn diagrams in Excel. He couldn't find it as a charting option in the program but wondered if there was a possible workaround so that the Venn diagram works directly off data within a worksheet.

A Venn diagram is a type of chart that is often used in set theory—it shows different sets of data and how they relate to each other through intersecting portions of circles. A quick check in the types of charts that Excel can create shows Stuart is correct—there is no choice for creating a Venn diagram.

You can, however, approximate a Venn diagram using the tools that Excel provides. If you aren't too interested in accuracy, you can use the drawing tools in the program to draw circles, size and format them the way you want, and then overlap them as appropriate. You can then add text to the drawing to label the different parts of the diagram.

A more accurate representation can be gained by using a bubble chart (one of the chart types that Excel does provide) to graph the areas. All you need to do is calculate the data points that represent the center of each circle and that circle's size. For instance, you might end up with something like this for three circles in the diagram:

X-axis Y-axis Size
  90
  
  77

How you get your data into a format that is appropriate for a bubble chart depends (of course) on the characteristics of your data.

Finally, you can rely on the Smart Art capabilities of Excel. Follow these steps:

  1. Display the Insert tab of the ribbon.
  2. Click the SmartArt tool in the Illustrations Group. Excel displays the Choose a SmartArt Graphic dialog box.
  3. At the left side of the dialog box click Relationship. Excel changes the types of SmartArt displayed in the dialog box. (See Figure 1.)
  4. Figure 1. The Choose a SmartArt Graphic dialog box.

  5. Select the Basic Venn diagram option available in the center section of the dialog box. (You may need to scroll down a bit to see it.)
  6. Click OK. Excel inserts the SmartArt object into your worksheet.
  7. Use the controls on the Design tab to affect the format and contents of the SmartArt object.

Additional information on creating a Venn diagram using SmartArt can be found at this Microsoft site:

http://go.tips.net/venn

You should realize that creating a Venn diagram using SmartArt is very similar to creating one by using the drawing tools available in Excel. Either way, the sizes and position of the circles is not based on data in your worksheet. Instead, they are only approximations based upon how you choose to draw the elements.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip () applies to Microsoft Excel , , , , , and Excel in Office You can find a version of this tip for the older menu interface of Excel here: Creating Venn Diagrams with Excel Data.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen

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QLMR Week 2 Excel Scenario 3 S2019 Benzi

Venn Diagram in Excel

Venn Diagram in Excel

Excel Venn Diagram (Table of Contents)

Introduction to Venn Diagrams in Excel

A Venn diagram is a diagram or illustration of the relationships between and among sets (different groups of objects). It is a pictorial representation of logical or mathematical sets that are drawn in an enclosing rectangle (rectangle representing the universal set) as circles.

Each circle represents a set, and the points inside the circle represent the elements of the set. The interior of the circle represents elements that are not in the set. Common elements of the sets are represented as intersections of the circles. Venn diagrams are called so as John Venn invented them.

How to Create Venn Diagram in Excel?

Let&#;s understand how to Create Venn Diagram in Excel with a few examples.

Example #1

Let’s say we wish to draw a Venn diagram for the number of students who passed (out of 25) in the subjects: Maths, English, and Science. We have the following students’ data in an Excel sheet.

Venn Diagram in Excel

Now the following steps can be used to create a Venn diagram for the same in Excel.

  • Click on the ‘Insert’ tab and then click on ‘SmartArt’ in the ‘Illustrations’ group as follows:

Venn Diagram in Excel

  • Now click on ‘Relationship’ in the new window and then select a Venn diagram layout (Basic Venn) and click ‘OK.

Venn Diagram in Excel

  • This will display a Venn diagram layout as follows:

Venn Diagram in Excel

  • Now the text on the circles can be changed by clicking on [Text] in the Text pane in circles and then renaming it so as to depict what the circles represent.

Venn Diagram in Excel

  • We can add text in overlapping portions of the circles by inserting a text box.

Venn Diagram in Excel

Example #2

Let’s say there are two sets A & B defined as A= {1, 2}, and B= {2, 3}, and we wish to find A U B (A union B). A union is defined as something that is present in either of the groups or sets.

So A U B means the elements or numbers from either A or B.

  • A U B= {1, 2} U {2, 3}
  • A U B= {1, 2, 3}

So let’s see how this can be represented in a Venn diagram.

  • Click on the ‘Insert’ tab and then click on ‘SmartArt’ in the ‘Illustrations’ group as follows.

Venn Diagram in Excel -Union 1

  • Now click on ‘Relationship’ in the new window and then select a Venn diagram layout (Basic Venn) and click ‘OK.

Venn Diagram in Excel - Union 2

  • This will display a Venn diagram layout as follows.

Venn Diagram in Excel - Union 3

We can also choose ‘Linear Venn’ instead of the ‘Basic Venn’ layout and then delete some circles. Now since there are only two sets (A & B) in this case, we delete one of the circles from the Venn diagram as follows.

  • Click one of the circle and press the ‘Delete’ button. This will lead us to a Venn diagram below:

Venn Diagram in Excel -Union 4

  • Now the text on the circles can be changed by clicking on [Text] in the Text pane in circles and then renaming it so as to depict what the circles represent.

Venn Diagram in Excel -Union 5

Just like Union, there is another term generally used for sets which are ‘Intersection’ which means something that is present in all of the groups or sets.

So, in this case, An intersection B (A ∩ B) would be numbers or elements that are present in both A & B.

Just like deletion, we can even add circles to the Venn diagram by following the below steps.

  • Right-click the existing circle, which is closest to where the new circle is to be added. Now click on ‘Add Shape’, and then click on ‘Add Shape After’ or ‘Add Shape Before’.

Add shape

After adding the shape, the output is shown below.

Add shape 1

Example #3

Let’s say there are two sets A & B defined as A= {1, 3, 5} and B= {1, 2, 3, 4, 5, 6}, and we wish to find A U B (A union B). So as seen in the above example, A U B means the elements or numbers from either A or B.

  • A U B= {1, 3, 5} U {1, 2, 3, 4, 5, 6}
  • A U B= {1, 2, 3, 4, 5, 6}

So let’s see how this can be represented in a Venn diagram.

  • Click on the ‘Insert’ tab and then click on ‘SmartArt’ in the ‘Illustrations’ group as follows.

Illustrations

  • Now click on ‘Relationship’ in the new window and then select a Venn diagram layout (Stacked Venn) and click ‘OK.

Illustrations

  • This will display a Venn diagram layout as follows.

Stacked Venn 1

Now since there are only two sets (A & B) in this case, so we delete the extra circles from the Venn diagram by right-clicking on them and pressing ‘Delete’. This will lead us to a Venn diagram as below.

Stacked Venn 2

A is a subset of B, so if B represents the outer circle, A will represent the inner circle. Also, since all the elements of A are also present in B, so we can reposition the inner circle by dragging it.

Stacked Venn 3

In this case, A U B will be equal to B as A is a subset of B. Also, A U B will be equal to A.

Things to Remember About Venn Diagram in Excel

  • Venn diagrams illustrate simple set relationships. They are generally used in probability, statistics, computer science, and physics.
  • Overlapping circles are used in Venn diagrams to show the similarities, differences, and relationships between different group of objects. The overlapping portions represent the similarities between groups, and the non-overlapping portions represent the differences.
  • Venn diagrams enable us to organize information visually so as to see relationships between two or more set of items. Venn diagram can also be created via drawing tools available in Excel.
  • We can even apply a SmartArtStyle to the Venn diagram. To do this, click on the ‘Design’ tab in the “SmartArt Tools and then click on the layout that is desired :
  • We can even apply color combinations to the circles in the Venn diagram and change their colors as desired. Also, we can add soft edges, glows, and 3D effects. To do this, click on the ‘Design’ tab in the “SmartArt Tools and then click on ‘Change Colors’ and select the desired color theme:

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Venn excel make diagram

How to Make Venn Diagrams in Excel

By Aksana Nikolai

Customize your chart's tick mark intervals using Excel.

Those who use Microsoft Excel only for organizing data into spreadsheets may not be taking advantage of the program’s other features, such as the capability to create Venn diagrams and other graphics. A Venn diagram illustrates the differences and similarities between two or more groups or concepts. The next time you want to demonstrate the relationship between data, consider creating a Venn diagram. You can create and customize Venn diagrams in Excel with a few mouse clicks.

Open Excel and click the “Insert” tab to open the “Choose a SmartArt Graphic” dialog box.

Click “Relationship” in the left pane of the dialog box.

Scroll through the list of SmartArt graphics and locate the Venn diagrams. Select the desired Venn diagram type – the choices include Basic Venn, Linear Venn, Stacked Venn or Radial Venn – and then click “OK.” The selected diagram type will appear on your spreadsheet.

Click on the “[Text]” fields within each circle. Type in the desired label text or copy it from another application and paste it into the field. Alternatively, press the “Ctrl” key on your keyboard to bring up the “Type Your Text Here” pane. Click on a bullet and type in or copy and paste the label text.

Insert a text box into the overlapping part of the Venn diagram to label the overlapping area. Click on the “Insert” tab and select “Text Box” from the Text section. Drag your cursor anywhere on the spreadsheet to create a text box of the desired size. Click on the text box and type in or copy and paste your label text. Drag and drop the box onto the overlapping part of the diagram.

Select the Venn diagram by clicking on it. Click on the “Design” and Format” tabs to customize the diagram layout, style elements such as color, and effects such as shadow.

Click on a circle within the Venn diagram and drag it to a new position to move the circle. Hold down the “Ctrl” key and use the arrow keys to move a circle incrementally.

References

Tips

  • Click on the &#;Design&#; tab and use the tools in the SmartArt Styles section to apply soft edges, glow and other effects to your diagram for a polished look.
  • Click on a circle within the Venn diagram and press the "Delete" key to remove it from the diagram.

Writer Bio

Aksana Nikolai is a graduate of the New York Institute of Technology with a bachelor's degree in language studies and international affairs. Nikolai is currently working in online marketing and communications. She has been writing since , specializing in made-for-Web content and maintaining her fashion and beauty blog.

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Venn Diagram in Excel

You can create a SmartArt graphic that uses a Venn diagram layout in Excel, Outlook, PowerPoint, and Word. Venn diagrams are ideal for illustrating the similarities and differences between several different groups or concepts.

Overview of Venn diagrams

A Venn diagram uses overlapping circles to illustrate the similarities, differences, and relationships between concepts, ideas, categories, or groups. Similarities between groups are represented in the overlapping portions of the circles, while differences are represented in the non-overlapping portions of the circles.

A Venn diagram

1 Each large group is represented by one of the circles.

2 Each overlapping area represents similarities between two large groups or smaller groups that belong to the two larger groups.

What do you want to do?

  1. On the Insert tab, in the Illustrations group, click SmartArt.

    SmartArt in the Illustrations group on the Insert tab

    An example of the Illustrations group on the Insert tab in PowerPoint

  2. In the Choose a SmartArt Graphic gallery, click Relationship, click a Venn diagram layout (such as Basic Venn), and then click OK.

    Basic Venn SmartArt graphic layout

Add text to the main circles

  1. Select a shape in the SmartArt graphic.

  2. Do one of the following:

    • In the Text pane, click [Text] in the pane, and then type your text (or select a bullet and type your text).

    • Copy text from another location or program, click [Text] in the Text pane, and then paste your text.

    • Click a circle in the SmartArt graphic, and then type your text.

    Note: If you do not see the Text pane, you can open it by clicking the control on the left side of the SmartArt graphic.

    Text Pane control

Add text to the overlapping portions of the circles

You cannot add text to the overlapping portions of a Venn diagram from the Text pane. Instead, you can insert text boxes and position them over the overlapping areas.

In Excel, Outlook, and Word:

  1. On the Insert tab, in the Text group:

    • In Excel click Text Box.

    • In Outlook, click Text Box, and then click Draw Text Box.

    • In Word, click Text Box, and then at the bottom of the gallery, click Draw Text Box.

  2. Then do the following:

    • Click and drag in an overlapping circle. Draw the text box the size you want.

    • To add text, click inside the box and type.

    • To change the background color from white to the color of the overlapping circle, right-click the text box, and then select Format Shape.

    • In the Format Shape pane, under Fill, select No fill.

    • To delete the lines around the text box, with the text box still selected, click Line in the Format Shape pane, and then select No line.

      Notes: 

      • To position the text box, click it, and then when the pointer becomes crossed arrows (Four-headed arrow), drag the text box to where you want it.

      • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

In PowerPoint:

  1. On the Insert tab, in the Text group, click Text Box.

  2. Click and drag in an overlapping circle. Draw the text box the size you want.

  3. To add text, click inside the box and type.

  1. Click the existing circle that is located closest to where you want to add the new circle.

  2. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow next to Add Shape.

    The Create Graphic group on the Design tab under SmartArt Tools

    If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic. You may need to double-click the SmartArt graphic in order to open the Design tab.

  3. Do one of the following:

    • To insert a circle after the selected circle, that will overlap the selected circle, click Add Shape After.

    • To insert a circle before the selected circle, that will overlap the selected circle, click Add Shape Before.

Notes: 

  • When you want to add a circle to your Venn diagram, experiment with adding the shape before or after the selected circle to get the placement you want for the new circle.

  • To add a circle from the Text pane, click an existing circle, move your pointer before or after the text where you want to add the circle, and then press Enter.

  • To delete a circle from your Venn diagram, click the circle you want to delete, and then press Delete.

  • To move a circle, click the circle, and then drag it to its new location.

  • To move a circle in very small increments, hold down CTRL while you press the arrow keys on your keyboard.

  1. Right-click the Venn diagram that you want to change

  2. Click a layout option in the Layouts group on the Design tab under SmartArt Tools. When you point to a layout option, your SmartArt graphic changes to show you a preview of how it would look with that layout. Choose the layout that you want.

    • To show overlapping relationships in a sequence, click Linear Venn.

      Linear Venn diagram

    • To show overlapping relationships with an emphasis on growth or gradation, click Stacked Venn.

      Stacked Venn diagram

    • To show overlapping relationships and the relationship to a central idea, click Radial Venn.

      Radial Venn

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors of your Venn diagram. You can also add effects, such as glows, soft edges, or 3-D effects.

You can apply color combinations that are derived from the theme colors to the circles in your SmartArt graphic.

Click the SmartArt graphic whose color that you want to change.

  • Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change Colors.

    Change Colors option in the SmartArt Styles group

    If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic.

Tip: When you position your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.

Change the line color or style of a circle's border

  1. In the SmartArt graphic, right-click the border of the circle you want to change, and then click Format Shape.

  2. In the Format Shape pane, if necessary, click the arrow next to Line to expose all the options, and then do one of the following:

    • To change the color of the circle’s border, click ColorColor Picker, and then click the color that you want.

    • To change the line style of the circle’s border, select the line styles that you want, such as Transparency, Width, or Dash Type.

Change the background color of a circle in your Venn diagram

Click the SmartArt graphic that you want to change.

  1. Right-click the border of a circle, and then click Format Shape.

  2. In the Format Shape pane, under Fill, click Solid fill.

  3. Click ColorColor Picker, and then click the color that you want.

    • To change the background to a color that is not in the theme colors, click More Colors, and then either click the color that you want on the Standard tab or mix your own color on the Custom tab. Custom colors and colors on the Standard tab are not updated if you later change the document theme.

    • To increase the transparency of the shapes in the diagram, move the Transparency slider or enter a number in the box next to the slider. You can vary the percentage of transparency from 0% (fully opaque, the default setting) to % (fully transparent).

A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D rotation that you can apply to the circles in your SmartArt graphic to create a unique look.

Click the SmartArt graphic that you want to change.

  • Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the SmartArt Style that you want.

    SmartArt Styles group on the SmartArt Tools Design tab

    To see more SmartArt Styles, click the More button More button.

Note: When you position your pointer over a thumbnail, you can see how the SmartArt Style affects your SmartArt graphic.

Tip: If you're using PowerPoint or PowerPoint , you can animate your Venn diagram to emphasize each circle. For more information, see Animate a SmartArt graphic.

See Also

Choose a SmartArt graphic

Learn more about SmartArt Graphics

Add shapes

What do you want to do?

  1. On the Insert tab, in the Illustrations group, click SmartArt.

    The Shapes group on the Insert tab.

  2. In the Choose a SmartArt Graphic gallery, click Relationship, click a Venn diagram layout (such as Basic Venn), and then click OK.

Add text to the main circles

  1. Select the SmartArt graphic.

  2. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click Text Pane.
    The Create Graphic group on the Design tab under SmartArt Tools
    If you do not see SmartArt Tools or the Design tab, make sure that you have selected a SmartArt graphic. You may need to double-click the SmartArt graphic to open the Design tab.

  3. Do one of the following:

  4. Click [Text] in the Text pane, and then type your text.

  5. Copy text from another location or program, click [Text] in the Text pane, and then paste your text.

  6. Click a circle in the SmartArt graphic, and then type your text.

  7. In the Text pane, under Type your text here, select a bullet and type your text.

Note: You can also open the Text pane by clicking the control.

text pane control

Add text to the overlapping portions of the circles

You cannot add text to the overlapping portions of a Venn diagram from the Text pane. Instead, you can insert text boxes and position them over the overlapping areas.

To insert a text box, do the following:

  1. On the Insert tab, in the Text group, click Text Box.

  2. Drag to draw a text box.

  3. Select the text box and type your text.

  4. Position the text box over the overlapping area of the circles.

  1. Click the SmartArt graphic that you want to add another circle to.

  2. Click the existing circle that is located closest to where you want to add the new circle.

  3. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow next to Add Shape.

    The Create Graphic group on the Design tab under SmartArt Tools

    If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic. You may need to double-click the SmartArt graphic in order to open the Design tab.

  4. Do one of the following:

    • To insert a circle after the selected circle, that will overlap the selected circle, click Add Shape After.

    • To insert a circle before the selected circle, that will overlap the selected circle, click Add Shape Before.

  • When you want to add a circle to your Venn diagram, experiment with adding the shape before or after the selected circle to get the placement you want for the new circle.

  • To add a circle from the Text pane, click an existing circle, move your pointer before or after the text where you want to add the circle, and then press ENTER.

  • To delete a circle from your Venn diagram, click the circle you want to delete, and then press DELETE.

  • To move a circle, click the circle, and then drag it to its new location.

  • To move a circle in very small increments, hold down CTRL while you press the arrow keys on your keyboard.

  1. Right-click the Venn diagram that you want to change, and then click Change Layout.

  2. In the Choose a SmartArt Graphic dialog box, click Relationship in the left pane, and in the right pane do one of the following:

    • To show overlapping relationships in a sequence, click Linear Venn.

      Linear Venn diagram

    • To show overlapping relationships with an emphasis on growth or gradation, click Stacked Venn.

      Stacked Venn diagram

    • To show overlapping relationships and the relationship to a central idea, click Radial Venn.

Note: You can also change the layout of your SmartArt graphic by clicking a layout option in the Layouts group on the Design tab under SmartArt Tools. When you point to a layout option, your SmartArt graphic changes to show you a preview of how it would look with that layout.

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors of your Venn diagram. You can also add effects, such as glows, soft edges, or 3-D effects.

You can apply color combinations that are derived from the theme colors to the circles in your SmartArt graphic.

Click the SmartArt graphic whose color that you want to change.

  1. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change Colors.

    SmartArt Styles group on the Design tab under SmartArt Tools

    If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic.

Tip: When you position your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.

Change the line color or style of a circle's border

  1. In the SmartArt graphic, right-click the border of the circle you want to change, and then click Format Shape.

  2. In the Format Shape dialog box, do one of the following:

    • To change the color of the circle’s border, click Line Color in the left pane, in the Line Color pane, click ColorColor Picker, and then click the color that you want.

    • To change the line style of the circle’s border, click Line Style in the left pane, in the Line Style pane, and then select the line styles that you want.

Change the background color of a circle in your Venn diagram

Click the SmartArt graphic that you want to change.

  1. Right-click the border of a circle, and then click Format Shape.

  2. In the Format Shape dialog box, in the left pane click Fill, and then in the Fill pane click Solid fill.

  3. Click ColorColor Picker, and then click the color that you want.

    • To change the background to a color that is not in the theme colors, click More Colors, and then either click the color that you want on the Standard tab or mix your own color on the Custom tab. Custom colors and colors on the Standard tab are not updated if you later change the document theme.

    • To increase the transparency of the shapes in the diagram, move the Transparency slider or enter a number in the box next to the slider. You can vary the percentage of transparency from 0% (fully opaque, the default setting) to % (fully transparent).

A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D rotation that you can apply to the circles in your SmartArt graphic to create a unique look.

Click the SmartArt graphic that you want to change.

  1. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the SmartArt Style that you want.

    SmartArt Styles group on the Design tab under SmartArt Tools

    To see more SmartArt Styles, click the More button More button.

  • When you position your pointer over a thumbnail, you can see how the SmartArt Style affects your SmartArt graphic.

If you're using PowerPoint , you can animate your Venn diagram to emphasize each circle. For more information about how to animate a SmartArt graphic, see Animate your SmartArt graphic.

  1. Click the Venn diagram that you want to animate.

  2. On the Animations tab, in the Animation group, click the More button More button, and then click the animation that you want.

  3. To make each circle in the Venn diagram enter in sequence, on the Animations tab, in the Animation group, click Effect Options, and then click One by One.

Note: If you copy a Venn diagram that has an animation applied to it to another slide, the animation is also copied.

See Also

Choose a SmartArt graphic

Sours: https://support.microsoft.com/en-us/office/create-a-venn-diagram-da2ce-edafe-7cd

Similar news:

Creating visual charts, including Venn diagrams, can be more complicated than it seems. Shapes and overlapping circles may suddenly become a nightmare and you start to look for help. For those who think that Excel is not the right place for making charts like Venn diagrams, actually, you are wrong. Because Excel is more than a spreadsheet with formulas and it surely does make Venn diagrams. Let’s find out together how this happens.

Create Venn Diagram Using SmartArt Shapes

SmartArt option is the way Excel helps you to express your data visually. It lies under the insert tab with its various chart alternatives and is ready for your use. If you have your Excel sheet opened, then follow the right steps to make Venn diagrams by using SmartArt.

  • Go to the Insert tab, select SmartArt in the illustrations section. 
  • From the “Choose a SmartArt Graphic” window, click Relationships and you will see the different Venn diagram types among the options.
  • To create a simple one, select Basic Venn and click OK. Then the diagram will appear on your worksheet.
  • Type your text by clicking [Text] parts in the circles; or open the text pane by clicking the arrow next to the diagram and type/paste your text there.
  • Your basic Venn diagram is ready, but we are not finished yet. Now according to your data, you can add more texts or circles and modify your diagram. 

You can format your Venn diagram by:

Arranging circles: 

  • To add a new circle, select your diagram first then go to the Design tab under the SmartArt Tools and click Add Shape. As an alternative, you can press enter in the text pane and your new circle will be added. 
  • To delete a circle, select it and press delete. 
  • To move a circle, click it and drag to a new location.

Changing the layout: Under the design tab, there are layout options. When you point to an option, you see the preview. After reviewing the options, you can click and choose the layout you want.

Applying a style: By right-clicking on the circles, you can select Format Shape and start customizing your diagram. You can change colors and shapes or even edit transparency. Another stylish thing that you can apply to your Venn diagram is the “SmartArt Styles” under the Design tab. This group offers you different appearances and color options; so you can just pick a one you like and apply it by only clicking.

Using Regular Shapes

Even though it is not as easy as the previous one; if you don’t have access to SmartArt, those ready-to-use shapes still make it possible to create a Venn diagram on Excel. The only difference is that you have to put your circles together manually, instead of choosing from a list. Then, editing and formatting processes are almost all the same.

  • Go to the Inserttab like before, click the Shapes button.
  • Choose the oval shape from the options, draw as many as you need or just draw one circle and copy it. 
  • Now place your circles together to make a Venn diagram but you need to edit the transparency for each circle to highlight the overlapping parts.

Once your diagram is created, you can use the Format tab all you want and customize the diagram by changing texts/colors or adding effects. 

How to Make a Venn Diagram Using Someka Venn Diagram Maker:

Creating your charts by selecting shapes, or using SmartArt diagrams is certainly helpful. However, it may still be exhausting, especially as your data grows. 

Even while preparing this Venn Diagram Maker, things got out of control at some point; despite all the organized data and the calculations.

Creating this template was a multidimensional work and so many details were involved. Such work means dealing with various components. From the pictures below, you can see how things got complicated in the process.

2 Venn diagram and 3 Venn diagram; about to be 5 Venn diagram&#;

Who would have guessed a Venn diagram could be that tangled?

Fortunately, Someka Venn Diagram Maker is here for you to make that process easier. Just like other Someka Excel templates, this one as well doesn’t require any installation and works on both Mac and Windows. The tool basically creates different types of sets based on your data. You input your data in the relevant parts, it gives you the Venn diagram you need. 

The template offers users the most used eight dynamic models:

  • 2 Circles Model: a basic diagram that compares two data sets.
  • Triangular Model: the most popular one with overlapping three circles that compares three data sets.
  • 3 Circles Linear Model: the linear version of the triangular model. Only two data sets are related here. 
  • 3 Circles Stacked Model: compares three data sets, showing the two smaller ones inside the larger one.
  • Square Model: compares four data sets but is not able to visualize the intersection between columns and columns
  • 4 Circles Linear Model: the linear version of the square model.
  • Flower Model: a four circle flower-shaped diagram visualizing all kinds of relations.
  • 4 Circles Stacked Model: the four circle version of the 3-circle stacked model; one large and three smaller circles.

How to Use The Template:

  • In the dashboard, you will see the eight models and be able to select the one you prefer. Analyze your data and choose one that fits you the best.
  • After selecting your model, all you need to do is inputting your relevant data into the blank section on the left. If you want additional rows, just click the plus icon.
  • As you enter your data in the section, they will be displayed on the diagram automatically.
  • When there is common data that your chosen model is not able to display, the template shows you an error message and suggests another model. In that case, you can copy your data and paste it into the suggested model.

Venn Diagram Maker provides you with different visualization options but the logic is the same for all models. Once you get familiar with it, you can use all the models comfortably. It is a time-efficient way to make Venn diagrams; you don&#;t need to create the charts from scratch and format them. They all are available within the template; colorful and dynamic.

Last but not least, Someka has other practical chart makers. To see how Excel is full of options when it comes to creating charts, take a look at Flowchart Maker and Automatic Org Chart Maker. You can get detailed information by visiting the links.

Sours: https://www.someka.net/blog/can-excel-make-venn-diagrams/


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